Superintendent’s Weekly Update: MiSiS

There will be a change of leadership in ITD. Mr. Ron Chandler, Chief Information Officer, has resigned. We thank him for his service. In addition, I have established a new Program Manager position to coordinate all of the MiSiS project teams to increase transparency and accountability. Gary Sabia will be assigned as MiSiS Program Manager. Also, we have terminated for convenience Dr. Bria Jones’ contract effective October 31, 2014. We are in the process of finalizing the organizational structure of ITD and will continue to provide updates.

In response to feedback we have received from teachers and administrators throughout the district, we are postponing the mandate that all elementary teachers begin using MiSIS Gradebook by November 17, 2014, and all secondary teachers by January 27, 2015. We encourage those teachers who are currently using the Gradebook to continue to do so and to share your concerns and recommendations with us. If you are interested in participating in focus groups or other opportunities to provide feedback, please sign up at http://goo.gl/forms/pLhj9xYygk. Participants will be compensated for their time.

School input will be critical to our success so we look forward to collaborating going forward.
I want to thank all of our employees for the countless hours you have spent to ensure our students are not impacted by the issues with our information system. Your dedication to our students is awe-inspiring. By working together, we can build a great tool that meets the needs of our students, parents and employees.

Superintendent Ramon C. Cortines

Top Issues Being Addressed This Week

Transcripts
  • Our technology and instructional teams are working at all high schools to verify transcripts. They are focusing on seniors who are eligible for early college admission and the Common Application.
  • If a senior high school student needs to submit a transcript, and he or she has one of the issues identified below or any other issue, the school should contact their Educational Service Center for steps on how to use a manual process to update the transcript. This is a short-term solution and should be used sparingly. Principals must keep a log and sign off on the use of any manual transcript.
  • The following issues with MiSiS have been identified, but not yet resolved:
          o Some courses in the transcript history have incorrect end dates. End dates can only be
             changed by the Central Office.
          o The transcript is showing dropped classes under courses in progress.
          o There are some courses taken in middle school which are appearing on the transcript and
             should not be (ex. Fine Arts Courses).
          o Some courses are missing in a term. These courses are not being included in the credit total.
          o Student passed Algebra 1 course in middle school but End of Course credits are not   
             calculated in total (this will not impact college admission since the grade still counts towards
             the GPA).
          o Credits are being included in the total credits when the student did not pass an Algebra 1
             course and End of Course exam.
          o 4X4 schools have Algebra 1 courses showing twice.
          o Courses that cannot be repeated are being counted twice in the total credits (ex. Receiving 2
             D’s for Algebra 2A in two different semesters).
          o MiSiS transcript shows a Fail for a student in special education who received an incomplete “I”          mark for CAHSEE Math.

Statistical Reports
• Current numbers on statistical reports are not accurate, mainly due to duplicate student ID numbers that were inputted manually into the system. Central teams are reaching out to impacted schools to resolve this issue. The team has reduced the number of duplicates from 5,000 to 1,200.

Elementary Grades
• Some schools are reporting issues with their magnet student report card rosters.
• Teacher Verification of Marks Report is not printing marks given.
• Report cards are not printing the correct address for some students.
Parent/Guardian Information
• Due to an issue in the system, up to 4,600 parent/guardian records need to be validated. Central office employees are contacting schools to resolve.

No Child Left Behind (NCLB) 20 Day Letter
• The Assignment Monitoring Report is missing the field/parameter for teachers at a magnet school.
• The Parent Notification Letter is showing incorrect information in the staff drop down menu.
• Credential data for some staff are not displaying as needed.
• NCLB Teacher Assignment Report is missing some teacher names.

Upcoming Milestones
• Superintendent Cortines will continue weekly meetings with ESC Superintendents to learn about challenges schools are experiencing.
• There is no mandatory use of the Gradebook for 2014-2015.
• The CAHSEE for 11th and 12th grades will be given on November 4-5.
• The elementary grading window closes on November 7.
• The secondary grading window closes on November 12.
• Fall survey corrections are due November 21. This has been extended from the original deadline.
• The CalGrant deadline has been extended until November 30.
• The due date for including school meal data for 2015-16 Title 1 ranking decisions has been extended to December 1. This will have no impact on the budget.

Attached Files